Position Title: Middle School Administrative Assistant

Reports to: Head of Middle School

Employment Status: Full-Time Benefit Eligible, 12-month Employee

FLSA Classification: Non-Exempt

POSITION DESCRIPTION

The Middle School is seeking an energetic, detail-oriented person to serve as the Middle School Administrative Assistant. The position may be the first person that community members interact with at Walker; therefore, it is imperative that they set the tone for the welcoming, caring environment that we have in the Middle School. Their primary role is to provide administrative support to the Middle School administration, teachers, and students.

QUALIFYING CHARACTERISTICS

The ideal candidate will demonstrate enthusiasm, reliability, resourcefulness, and empathy when working with both staff and students while embodying the school’s mission and philosophy. They will gracefully handle the pressures of work that must be completed within a limited time frame amidst the interruptions of a typical school day and will possess a love of middle schoolers and a sense of humor. The Administrative Assistant focuses on maintaining meaningful connections and community life while welcoming and greeting all visitors.

ESSENTIAL JOB DUTIES

• Knowledge and understanding of Middle School activities and established school policies

• Handle confidential information, which requires discretion and diplomacy

• Maintain detailed and orderly records including student enrollment, student attendance, new family information, faculty/staff absences

• Manage check in and check out procedure for students, to include tracking documentation, accurate record keeping, and follow up as necessary.

• Manage calendars and events for the Middle School, assist with event organization, and work with the all-school calendar committee to maintain alignment across divisions.

• Coordinate logistics and assist in planning major Middle School events like parent-teacher conferences, Honors Day program, Middle School, Parents Night, and new student orientation, which may require evening or weekend hours.

• Serve as a general resource for students, parents, faculty, and visitors seeking information about the Middle School, to include answering phone calls, emails and voicemails, in a timely, supportive, and efficient manner.

• Assist the HR Department in coordinating and supporting substitute teachers and coverage for classes when needed.

• Work in close partnership with other divisions and departments (Facilities, Dining Services, and Athletics) as needed.

• Other clerical duties such as reviewing and editing correspondence, photocopying, and assembling packets for events, ordering supplies for Middle School faculty and administrative use, etc.

CORE QUALIFICATIONS

• Bachelor’s Degree preferred

• Excellent verbal, listening, and written communication skills

• Proficient in Google Workspace (e.g. Docs, Sheets, Gmail, Drive, Calendar) and Microsoft Office (e.g. Word, Excel) as well as interest and ability to learn new technology platforms and systems.

• Demonstrated ability to problem solve and work in collaborative partnerships across all constituent groups.

SCHOOL DESCRIPTION

The Walker School is a leader among independent schools in the metro Atlanta area and has long been recognized for its strong academic program, close relationships between students and faculty, and abundant opportunities for students to engage in meaningful experiences both in and out of the classroom. Walker enrolls students from Pre-K3 through Grade 12 and is open to all faiths. Our commitment to diversity provides a welcoming and safe atmosphere for students to discover who they are and to successfully navigate an ever-changing world. The Walker School is proud to provide equal employment opportunities to all employees and applicants without regard to race, color, sex, religion, national origin, sexual orientation, age, or any other category protected by federal, state, or local law. The best candidates will be able to demonstrate a proven commitment to working in diverse, multicultural settings.

SALARY and BENEFITS

The Walker School’s salary and benefits are competitive and include medical, vision, and dental insurance, tuition remission, and a retirement plan through TIAA-CREF.

Interested applicants must complete the online application on the Careers Page at www.thewalkerschool.org/about/careers.